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by Ruben

Project proposals are documents that are part of the selling process.
It outlines the problem facing the company, the plan of action to
tackle the issues, and an overview of the scope of work to turn the
proposal to reality. In many instances, most contractors and agency
managers look for proposal template doc in response to the Request for
Proposal (RFP) from the client. But it is also possible to create and
submit unsolicited proposals to get new business.

Even inside an organization, the proposal template doc may come in
handy as well. For example, the IT department in the company may need to
draft this paper for management approval. It allows the boss to get
deeper insight about what the project will entail.

What Should the Proposal Template Doc Contain?

Each and every proposal you submit should follow a logical sequence
right through the conclusion. There is a basic proposal template doc you
should follow. This involves:

• Introduction
• Background
• Strategy
• Budgeting
• Outcome

Following this proposal template doc structure can help you reap
long-term rewards. It catches the attention of the reader and allows you
to put your business in good light.

Introduction

In the introductory section, you should tell prospective clients what
the project is all about. Be sure to make an impact from the very
beginning. In essence, you want the prospect to keep reading because the
document is worth their while. Present the data and show the
feasibility of the project. The introduction is not the place to go into
the details. Even here though, they should already have a rough idea
about what the sections contain.

Background

Just expound on the points written on the introduction. Cite examples
and reasons why the proposed project is a good one. The best proposal
template doc examples around contains historical data, future
projections, and the current situation of the business. The long and
short of it is that the background should establish that something must
be done to ensure the long-term viability of the client’s business.

Strategy

In this section of the proposal template doc, the goal is to outline
the procedures that will make the project successful. An explanation on
how you will accomplish each step of the process should ideally be
included here. The reader begins to get an in-depth overview of the
complexity of the project and its potential to give the business an edge
against competitors.

Budget

The budget section is obviously very important to every
decision-maker. They need an estimate of the cost before they can give
it a go-ahead. For this reason, the proposal template doc must contain
accurate facts and figures as well as a well-researched estimate of
maintenance cost. A lot of proposals, while perfect in other areas, fail
here. Don’t fall for the same mistake. Give supporting details to the
reader.

Outcome

Besides all of the above elements in the proposal template doc, you should also demonstrate the outcome the clients can expect from the project. Spell out the benefits succinctly. The advantages can include improved efficiency, reduced costs, or increased sales among others.

Culled from Bidsketch